The Business Manager reports to and works as a strategic partner with the Head of School, and is a critical member of the Administrative Team supporting the school. In partnership with the Head of School, the Business Manager provides leadership and management of the school’s finances. They are responsible for coordinating and administering all aspects of the Business Office and Human Resources for the school. The Business Manager maintains relationships with staff, families, vendors, banks, professional accountants, and insurance companies with whom the school does business.  

PRIMARY DUTIES AND RESPONSIBILITIES:  

Financial Management and Reporting:

• Coordinate, track, budget, and, with the Head of School, report all financial aspects of the school operations to the Board of Trustees.
• Overseeing the cash management, administration, and reporting of the funds and investments of the school to the Finance Committee, Investment Committee, and donors.
• Prepare program annual and quarterly budgets.
• Prepare projections and periodic analyses as requested by the Head of School and the Board of Trustees.
• Reconcile bank accounts and credit cards monthly.  
• Manage, record, and track all receivables and payables, ensuring timely collection and coordinating with other team members as needed. 
• Review and verify invoices for accuracy, proper authorization, and adherence to organizational policies.
• Reconcile vendor statements and resolve any discrepancies.
• Process reimbursements promptly.
• Manage tuition and incidental charges.
• Track grants and donations.

Human Resources:

• Manage and direct all payroll functions. 
• Manage and direct all benefits and retirement contributions.
• Maintain organized and easily accessible files. Archive the prior year’s files.
• Assist the Head of School in writing personnel policies and reviewing benefits.

Tuition Management:

• With the Admission Director, prepare enrollment/reenrollment contracts and tuition agreements. Serve as a member of the Indexed Tuition Committee, working with the Head of School and the Director of Admissions, to determine and administer State funding, school grants, and family contributions to tuition.

School Administration:

• Support the Head of School and the Board of Trustees in the development of school policies and procedures that support the fiscal and personnel components of managing the school.
• Ensure all programs comply with federal and state laws and regulations, and are communicated appropriately to employees. 
• As a member of the Administrative team, it is expected that team members assist at events, cover the front desk, and/or, on occasion, help with lunch coverage in a classroom. 
• Have a keen eye for detail around campus, especially as it relates to liability. 
• Be self-motivated, and take initiative without oversight.

 Required Qualifications:

• Minimum of an Associate’s Degree in Business. 
• Minimum of three years of experience in a comparable position.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook), Google Suite, and QuickBooks accounting software.
• Ability to analyze invoices and expense reports for accuracy and compliance.
• Ability to identify and resolve discrepancies and issues.
• Ability to manage multiple tasks and prioritize effectively.
• Excellent written and verbal communication skills to interact with staff, families, vendors, and various committees. 
• Ability to build relationships and instruct others to adhere to deadlines and protocols.
• Commitment and ability to partner with the Head of School on a variety of matters that involve a high level of generative thinking, confidentiality, and trust.  
• Proven working knowledge of financial accounting practices, including maintaining customer accounts, reconciling bank and credit card statements, and generating invoices and statements.

Compensation: Hilltop Montessori School offers a competitive salary based on prior experience and position requirements. This salaried position is full-time during the 39 weeks when school is in session and during In-Service Days, and half-time during the 15 weeks when school is not in session. This results in a salary of $40-$60K for the equivalent of 45 weeks worked in a year. The school also provides comprehensive benefits, including employee health insurance premiums, PTO, paid birthday leave, short-term disability insurance, matching 401(k) contributions, and tuition remission (50% off for one student in the school). For more information about the school, please visit our website at www.hilltopmontessori.org. Hilltop Montessori School is an Equal Opportunity Employer. 

To Apply: Interested, qualified candidates may apply by sending a letter of interest and resume to Tamara Mount, Head of School ([email protected]).

Title: Early Education Classroom Assistant

Responsible to: Children’s House Program Director, Toddler Program Director, Head of School, EEPP Director

OVERVIEW: Hilltop Montessori School faculty and staff members understand and promote the school’s mission, vision, objectives, and policies both within and outside the immediate school community. Faculty, consisting of teachers and assistants, are responsible for providing a Montessori classroom/instructional program that supports the development of the cognitive, emotional, social, physical and spiritual growth of the child in accordance with the school’s mission and vision and the child’s developmental stage. Faculty and staff are expected to attend to each child’s individual needs with warmth, guidance, and humor, and to model with their team members the same attributes. We also ask that teachers have experience with equity, anti-bias, and teaching in an equitable and culturally affirming way and have experience working with children having a wide range of educational, social, emotional, and behavioral needs.

The Early Education Classroom Assistant is an active and contributing member of the Children’s House and Toddler Program Teams, and is responsible for helping to maintain a safe, comfortable, and harmonious Montessori environment, and demonstrates the willingness and flexibility to help out wherever needed within the context of the classroom and the school.  

RESPONSIBILITIES

To assist in establishing a Montessori classroom the Teacher will:

• Become familiar with the Montessori philosophy by attending a Montessori training
• Engage in equitable and culturally affirming teaching practices
• Consistently reflect on own teaching practices to better refine 
• Be a support to classroom teachers and to students, open to flexibility as the daily needs of classrooms can change.
• Record observations in Transparent Classroom, and share with the teaching team 
• Help students maintain their classroom environment as needed
• Provide one-on-one support for students as designated by the Program Director/Learning Specialist
• Supervise lunch, recess, and dismissal 
• Set professional goals with the Head of School
• Help students to develop independence in self-care: toileting, dressing, prepare snack, ensure dishes are washed in the dishwasher daily
• Supervise Extended Day

To ensure a productive relationship with families, the Teacher will:

• Share all information from parents/guardians with the teaching team
• Keep all shared information confidential
• Be professional, positive, and welcoming in all interactions with families

To promote the school community the Teacher will:

• Be familiar with the Student and Family Handbook
• Know and adhere to the expectations in the Personnel Handbook
• Attend all in-service days
• Participate in yearly Montessori professional development
• Grow personally and professionally with anti-bias and anti-racist work to support equity, justice, and inclusion at Hilltop

REQUIREMENTS

• High school diploma or equivalent
• Meet the education requirements for a Northern Lights Career Ladder 1 within first year of employment
• Experience in a preschool environment, and/or a willingness to learn and embrace Montessori pedagogy
• Montessori assistant training within the first year of employment, if appropriate 
• CPR/First Aid within first three months of employment
• A clear record through fingerprinting
• The physical capacity to work with preschool/toddler aged children (includes but is not limited to: bending, minor lifting, working on the floor)

Hilltop is always looking for help with our youngest students! Substitutes may be asked to help cover for planned teacher absences, or last minute coverage. Reach out if you are interested in learning more!

Requirements:

• High school diploma or equivalent
• At least one year experience in a preschool environment, preferably Montessori
• CPR/First Aid
• A clear record through fingerprinting
• The physical capacity to work with pre-school/toddler aged children (includes but is not limited to: bending, minor lifting, working on the floor)

This entry level role is a wonderful “foot in the door” position that has grown many staff people into full-time salaried positions at the school. This position is an hourly position ranging from $17-19/hour depending on experience.